At Mind/Body Institute, we are committed to making affordable, high-quality mental health care accessible. To support this, we partner with Headway and Medical Mutual of Ohio, allowing you to use your insurance for select services.
Through Headway, you can focus on your care while they manage the administrative and insurance tasks. Your session cost is determined by the mental health benefits outlined in your insurance plan. Headway oversees all financial matters related to your insurance, working directly with you to manage your benefits. After each session, Headway processes payments and pays us directly, ensuring you can utilize your insurance while receiving care at our practice.
Headway accepts the following insurance plans: Aetna, Oxford, United Healthcare, Oscar Health, BCBS of Massachusetts (Virtual Network), Horizon BCBS of New Jersey (Virtual Network), Cigna, and Anthem BCBS of Ohio.
For services covered by Medical Mutual of Ohio, we bill them directly on your behalf. You are responsible only for your deductible and co-pay at the time of service. Any additional fees will be addressed after Medical Mutual of Ohio finalizes their payment.
60-90 Minute Intake Assessment (Eligible for Headway or Medical Mutual)
60-90 Minute Group Session (Out of Pocket) (Scholarships Available)
120-180 Minute KAP Group Session which includes preparation, dosing, and integration (Out of Pocket) (Scholarships Available)
Late Cancellation (< 24 hours notice, No-Call/No-show, Late to appointment < 12 minutes)
Site visits, report writing, consultation with other professionals, legal proceedings, legal consultation, release of information, and reading records for legal reasons are charged at $48.75 per 15-minute increment with your prior knowledge and written Agreement. These services cannot be billed through your insurance company and are considered out of pocket. These fees will be payable upon receipt.
Court testimony costs, plus travel and expenses, are billed at $62.50 per 15-minute increments. These services cannot be billed through your insurance company and are considered out of pocket. These fees will be payable upon receipt.
You may obtain a Good Faith Estimate of our charges upon request prior to scheduling with your therapist at Mind/Body Institute.
The No Surprises Act is a federal law which provides you with the right to a good faith estimate of the cost of services at our practice. However, Ohio licensing board rules require us to provide you with the actual cost of our charges in a written informed consent form to which you must agree prior to our providing services. That will be available to you prior to you being seen for services and prior to any billing. In most cases, it is impossible to estimate how many sessions you will need, and that will not be determined until your concerns are evaluated and will also vary based on the progress that you make, which depends in part on your efforts with the process. You will be free to discontinue services at any time or the services may otherwise be terminated in accordance with the informed consent form language.
Although the No Surprises Act says that you may initiate a dispute process if the actual charges are substantially in excess of the Good Faith Estimated charges (i.e. if you are charged $400 more than the estimated cost for a session or for the total estimate provided), that is unlikely to happen and would be a violation of Ohio state licensing board rules, since you will be agreeing up front to actual charges per session prior to being seen. Dispute information is available upon request, however. Any changes to our fees will require a change in the informed consent form fees, which you must agree to prior to having them go into effect, otherwise the fees will remain in effect for 12 months.